Let’s take a look at what hidden text is (and what it isn’t), why you might want to hide text, and how to do it.When the time comes when you need to print the hidden text, follow these steps: Go to Tools Options. This might seem pointlesswhy not just remove the text if you don’t want someone to read itbut hidden text does have some interesting uses. Word lets you hide text so you can read or print your document as if the text isn’t there.(In Word 2007 click the Office button and then click Word Options. (Using Bento instead? We’ll cover Bento in a separate article.)To turn off the display of hidden text on the screen, follow these steps: Display the Word Options dialog box. Here are a few tips that will help you design attractive and useful printed reports in FileMaker Pro. But it’s more challenging to figure out how to create useable printed reports. It’s always been easy to create a straightforward database in FileMaker Pro, and with the enhancements in FileMaker Pro 11, even a newbie can start entering data immediately. Print your document in the.NOTE: We used Word 2013 to illustrate this feature. There are many reasons for this, and understanding them will help you design better print layouts.We’ll show you to easily show and hide these characters. If your FileMaker database is going to be used to print reports of any kind, you should create special layouts designed exclusively for printing. Now, find the Tracking functions group, and open the. There are two ways to prepare a document for printing without comments in both Word 20.The sender mightve turned on Gmail Confidential to send the email, which prevents printing message text and attachments.Second, data-input layouts usually have a variety of user-interface elements that you don’t want to reproduce on your printed output. So, to make it all work efficiently, make your data-input layouts wide, but build your print layouts tall.Cant print email or attachments. You could simply design your data-input layouts to fit those dimensions, but that wastes a lot of horizontal space on screen. For starters, computer screens are almost always wider than they are tall, but most users want printed reports in portrait orientation, that is, a regulation 8.5-by-11-inch document in the traditional upright position. On the Word Options dialog box, click Display in the list of items on the. On the backstage screen, click Options in the list of items on the left.
Word , Hide Preview Text When Printing How To Do ItVerdana and Georgia, for example, are two fonts designed specifically to be viewed on screen. For example, on the data-entry form, you might want to display separate fields for first, middle, and last names, but on a printed report, you may want to concatenate those fields into a single full name.A data-entry layout with a number of user-interface elements such as buttons, tabs, and portals, can be printed, but the result is going to be ugly.Third, certain fonts are better for viewing on screen than they are for printing, and vice versa. You may want to place fields on a data-entry form quite differently from the way you want them to print on reports. Turbotax for business mac 2016And notes fields sometimes can be quite long. In an invoicing database, for example, a line item describing work that you’re invoicing for might typically be no longer than 30 to 40 words but occasionally, it could be longer. The field on the layout can display the entire value.But sometimes, we define fields without knowing whether they will store a little data or a lot. Dates, social security numbers, state abbreviations and zip codes, and many other data types are basically fixed lengths or nearly so. The dollar (number) fields in my invoicing and banking databases, alas, don’t ever need to store very large values. I use Verdana a lot for onscreen display, but for reports, I use Helvetica Neue on the Mac or Arial, which is a good font for cross-platform viewing.There are two very special cases that definitely want their own layouts for printing: portals and large text fields.Many of the fields in a database store values (content) that don’t exceed a certain length. ![]() But if you are designing a print layout, then these things matter very much.If you know exactly what printer you’ll be using, you can configure the Page Setup dialog, and select your printer, then go into layout mode in FileMaker. I usually start with a blank layout and add fields myself, one by one.If you are designing a data-entry layout, it doesn’t matter at all how your Page Setup dialog is configured, nor does it matter whether you specify page margins. Then configure the field to slide up when printing, using the Inspector, Position tab.FileMaker’s new-layout wizard tries to make things easy, but I think layout design is too important to be done on automatic. If you have some long-winded note writers, you might want to make the note field very large indeed. I’ve already touched on sliding but it deserves another word or two.Here’s a layout designed for printing, in this case, for printing labels. In fact, it’s a feature that’s been in FileMaker Pro forever. If you have fields that contain, say, essay-length (or longer) blocks of text, your best bet might be to export that data and merge it in Word.It’s not the latest dance step. Lines might not break perfectly between pages.Neither your word processor nor your spreadsheet program can compete with FileMaker Pro at handling structured data, but by the same token, FileMaker Pro can’t compete with your word processor if you need to print very large blocks of text. As for the line on the bottom marking the page break, you can stretch a text field beyond that if you need to, but it’s risky. You always want to stay within the line on the right if you don’t, the printed page will cut off your content. Do not check this box when you are printing a part that needs to stay a fixed size, for example, when you are printing envelopes or labels.If you don’t know what printer you’ll be using, minimum margins of 0.25 inches all around seem to work pretty reliably. A long note might take up nearly an entire page, but you’ll be able to fit a dozen very short notes on the next page if the body part is configured to resize when the note fields slide up. This is great for printing notes. But when the name fields print, you’d like the last name to move left to snug up neatly next to the first name, that is, you want this:There’s a final option on the Inspector to mention: “Also resize enclosing part.” If this is checked, the layout part that contains your fields—that is usually the Body part—will also slide up from the bottom or shrink, when fields and other layout objects slide up. Now the name fields need to be long enough to accommodate long names like Ramandranath or Zeckendorfer-Johansen. For example, if you are printing an envelope, you might put these fields on the layout side by side: NamePrefix, NameFirst and Name Last. To encourage users to print using your script, put a button on the data-entry or browse layout where users are most likely to be when they decide to print. In this case, it’s a good idea to save the envelope settings in a script. For example, printing envelopes probably requires different settings from those you use for normal full-page reports. This is especially useful if the page setup options are unusual. Simply showing the Print Setup dialog causes the active printer to be recognized by FileMaker and thus finesses problems with page metrics. You force users to hit Enter, but it’s worth it. The header has been configured so that the description text shrinks up and the horizontal divider line underneath slides up with it, for a cleaner look.If you are building a database that will be printing reports to many different printers, especially if you can’t predict what kind of printers those will be, it’s a good idea to add a step to your printing scripts that simply displays the Print Setup dialog just before each Print script step. Note that text values have been nicely formatted by using merge fields inside a text block on the layout. This allows the report to show as many addresses as necessary—three more could easily fit. And at the end of the script, you can call a different script that puts the page setup settings back to normal (to minimize the chance of a full-page report coming out of the printer looking like it was supposed to be on an envelope).This one-page report on an individual was printed from a layout based on the Adresses table.
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